Alias / Operational Name Usage Policy
Effective Date: 25th November 2022
Last Updated: 31st March 2023
At Eguruzy Learning Shortcuts Private Limited, we value transparency, professionalism, and compliance with applicable laws. This policy outlines the framework under which alias or operational names may be assigned and used by employees, contractors, and representatives of the Company.
Objective & Rationale
The use of alias or operational names serves legitimate business purposes, including but not limited to:
Protecting employee privacy in external communication
Ensuring brand consistency in domestic and international markets
Streamlining client interactions by standardizing communication identities
Enabling clear distinction of roles across teams
The adoption of aliases under this policy is consistent with the Companies Act, 2013, the Indian Contract Act, 1872, the Information Technology Act, 2000, and relevant labour laws.
Definitions
Alias / Operational Name: A name, role-based identity, or designation created and assigned by the Company for professional and branding purposes.
Legal Name: The actual name of an individual as per government-issued identification and Company HR records.
Company: Eguruzy Learning Shortcuts Private Limited, including its subsidiaries, affiliates, and authorized representatives.
Scope of Application
This policy applies to all:
Employees (full-time and part-time)
Interns, trainees, and apprentices
Contractors and consultants
Any representative authorized to communicate on behalf of the Company
Conditions of Use
Alias/operational names may be used in:
Client communication (emails, calls, chats)
Marketing, sales, and support channels
Training, operational, and branding activities
Alias/operational names shall not be used in:
Employment contracts, payroll, and HR records
Tax filings, PF/ESI, or government submissions
Bank accounts, invoices, or statutory financial documents
Legal contracts, court submissions, or compliance filings
The legal name of the individual shall always govern:
Employment, remuneration, and compliance records
Legal liability and obligations under the law
Confidentiality & Non-Disclosure
All alias/operational identities are confidential information and the exclusive intellectual property of the Company.
Employees and contractors are prohibited from:
Disclosing alias-to-legal-name mappings to external parties without written authorization.
Using aliases for personal or unauthorized business purposes.
Retaining or misusing aliases post-employment/engagement.
Any breach will be treated as a violation of the Non-Disclosure Agreement (NDA) and may trigger disciplinary and legal action.
Employee & Contractor Obligations
Employees must strictly follow Company instructions when using alias identities.
Misuse, impersonation, or fraudulent use of aliases will constitute gross misconduct.
Upon termination or resignation, all alias access will be revoked immediately.
Unauthorized post-exit use of aliases shall be actionable under:
Indian Penal Code, 1860 (Sections 405 & 415 – Breach of Trust & Cheating)
IT Act, 2000 (Section 66D – Cheating by Personation using Computer Resources)
Indian Contract Act, 1872 (Breach of Contract & Confidentiality)
Company Responsibilities
Maintain an internal confidential registry mapping each alias to its respective legal identity.
Ensure all financial, contractual, and statutory obligations are carried out only under the Company’s registered legal identity.
Provide clarity to clients, partners, and regulators upon legitimate request, without compromising confidentiality unnecessarily.
Enforcement Mechanisms
Violations of this policy may result in:
Internal disciplinary measures (warnings, suspension, termination)
Recovery of damages and financial losses caused by misuse
Civil or criminal proceedings as per applicable Indian laws
The Company reserves the right to initiate injunction proceedings to prevent unauthorized use of aliases by current or former employees.
Intellectual Property Rights
All alias/operational names are and shall remain the sole property of Eguruzy Learning Shortcuts Private Limited.
Employees and contractors have no claim, ownership, or usage rights over alias identities beyond the term of their association with the Company.
Transparency Statement
This policy is publicly available for transparency and legal clarity.
Clients, regulators, and third parties may be informed, if required, that alias/operational names are used strictly for branding and operational convenience, and that all legal and statutory matters are conducted exclusively under the Company’s registered name and employees’ legal identities.
Disclaimer
This policy is designed for lawful operational purposes only.
Nothing in this policy shall be interpreted as permitting fraud, misrepresentation, or violation of applicable laws.
In case of conflict, statutory laws of India shall prevail over this policy.